MSHSAA BOARD OF DIRECTORS
JUNE 14, 2017
FINAL AGENDA
MSHSAA OFFICE
* * WEDNESDAY - 9:00 a.m. * *
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A = Action R = Report I = Information T = Table D = Discussion
A - ACTION TO AMEND AGENDA IF NECESSARY
8:30 a.m. - Board and Staff Pictures
9:00 a.m. - Closed Session - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
A. MINUTES:
A - 1. a. Minutes of the MSHSAA Board of Directors - April 7-8, 2017
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i):
3. Transfer Hardship Applications (By-Law 3.10.4.h):
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
B. UNFINISHED BUSINESS:
R - 1. Transgender Participation - Year End Report - Schroeder
A - 2. Music RFP - Davis/Long/Urhahn
C. NEW BUSINESS:
A - 1. Association Financial Reports and Other Business Matters - Urhahn/Long
a. Financial Statements
b. Budget
c. HVAC Bids
A - 2. Advisory Committee -- a) Baseball - Zell; b) Basketball - Garner; c) Golf - Stahl; d) Music - Davis; e) Scholar Bowl – Schroeder; f) Speech – Maurer; g) Track - Maurer
R - 3. Officials failing to respond to a Special Report - Seifert
R - 4. Schools failing to respond to Special Reports or not responding appropriately to Special Reports - Seifert (None in 2016-17)
A - 5. Schools failing to submit spring officials’ ratings - Seifert
A - 6. Review and certify election results - Urhahn
a. Board: (Central, St. Louis, and Region 2)
b. Investigative Committees
c. Annual Ballot
A - 7. Participation in the School Administrators Coalition for 2017-18 - Urhahn
A - 8. Mid-Cycle Co-op Request for 2017-18 School Year - Urhahn
a. Braymer/Breckenridge for Baseball and Softball
b. Tri-County/North Daviess for Spring Baseball
c. King City/Union Star for Spring Baseball
d. Southwest (Livingston County)/Tina-Avalon for Spring Baseball
e. DeSoto/Kingston for Wrestling
Board Agenda - Page 2
(New Business Continued)
A - 9. Archie and Adrian high schools - Request to Void a Senior High School Golf Cooperative Agreement for 2017-18 - Urhahn
A - 10. Missouri Military Academy - Postseason Assignment Request for 2017-18 Football - Stahl
A - 11. Bunceton High School - Reported Rule Violation - Maurer
A - 12. West County High School - Removal of the Baseball Team from the Field - Urhahn
A - 13. Request for MSHSAA Middle School Membership from Springfield (Ten Schools) - Urhahn
A - 14. Webster Groves High School - Request for Relief of By-Law 3.18.2.5 - Urhahn
A - 15. School Membership Request - Ewing Marion Kauffman Charter High School - Urhahn
A - 16. Concussion Insurance - Urhahn
A - 17. Liberty High School - Reported Violation - Urhahn
A - 18. School Membership Request - Raymore-Peculiar South Middle School - Urhahn
A - 19. Board Policy Updates - Urhahn
A - 20. Raymore-Peculiar High School - Request for Relief of By-Law 3.1.4.a - Urhahn
A - 21. Springfield Request for Coaches at New Middle School Members - Urhahn
A - 22. Football Quarter Limitations - Urhahn
D. INFORMATIONAL MATERIALS AND DISCUSSION ITEMS:
I - 1. Miscellaneous Newspaper Articles and Informational Materials (None) - Urhahn
I - 2. Tournament Coverage/Radio Station Summary - West
I - 3. 2017-2018 MSHSAA Board of Directors Address List - (proof for any corrections)
I - 4. Rooming Needs for the 2017-2018 Board Meetings
I - 5. Rotation of Board of Directors Officers - Urhahn
I - 6. Music Participation Summary - Davis
E. HEARINGS AND PRESENTATIONS:
*Wednesday , 9:30 a.m. - Raymore Peculiar High School - Violation of By-Laws 2.2.2 and 2.2.5
Wednesday , 10:00 a.m. - North Kansas City Schools - Request for Relief of By-Law 1.4 under the Hardship Provision
*Wednesday , 10:30 a.m. - St. Pius X (Festus) High School - Lesser Penalty
* (Hearing) - Closed Session - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
1:30 p..m. - Closed Session - Hiring, firing, disciplining or promotion of MSHSAA employees where personal information about an employee may be discussed or recorded. Section 610.021(3) R.S.Mo.
FUTURE DATE OF BOARD OF DIRECTORS MEETING
National Federation Summer Meeting--
June 28-July 2, 2017 - Providence, Rhode Island
MISSOURI STATE HIGH SCHOOL ACTIVITIES ASSOCIATION
BOARD OF DIRECTORS AGENDA
June 14, 2017
MSHSAA OFFICE
Notice of closed meeting, closed record and closed vote
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the Executive Director of the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A closed meeting of the MSHSAA Board of Directors will be held at the location date and times listed below.
Location: MSHSAA Board Meeting Date: June 14, 2017
1 N. Keene Street Time(s): 9:00 a.m., 9:30 a.m., 10:30 a.m.
Columbia, MO 65201 1:30 p.m.
1. (June 14, 2017 - 9:00 a.m.) - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
2. (June 14, 2017 - 10:30 a.m.) - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
3. (June 14, 2017 - 1:30 p.m.) - Hiring, firing, disciplining or promotion of MSHSAA employees where personal information about an employee may be discussed or recorded. Section 610.021(3) R.S.Mo.
The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to the affirmative vote of the MSHSAA Board of Directors with the vote of each member individually taken by roll call in public session, and the vote having been announced publicly, the meeting on the date and at the time and place aforesaid shall be closed, and the record thereof closed, and the vote at such meeting closed.
Representatives of the news media may obtain copies of this notice by contacting Kerwin Urhahn, 1 N. Keene St., Columbia, MO 65201 or 573-875-4880.
GENERAL CONSENT ITEMS
Final Agenda
June 14, 2017
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Christian Brothers College, Confluence Prep Academy Charter, Crossroads College Preparatory, Crystal City, East (Kansas City), East (Kansas City), Fulton, Kearney, Kirkwood, Lift for Life Academy Charter, Lutheran South, North Technical, Oak Park, Pembroke Hill, Ridgeway, Silex, St. Joseph's Academy, St. Pius X (Festus), Vashon, Vashon, Vianney, Vianney, Washington, Washington, and Wright City.
3. Transfer Hardship Applications (By-Law 3.10.4.h) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Affton, Aurora, Bayless, Branson, Cardinal Ritter, Cardinal Ritter, Chadwick, Chaminade, Clayton, DeSoto, Duchesne, East (Kansas City), Fair Grove, Francis Howell, Francis Howell North, Ft. Zumwalt West, Fulton, Gainesville, Glendale, Greenfield, Harrisonville, Hollister, Houston, Kearney, Kickapoo, Lathrop, Lathrop, Liberty, Liberty, Liberty North, Marquette, McCluer South-Berkeley, McKinley Classical Leadership, Meadville, Mound City, Norborne, Pacific, Park Hill, Parkway Central, Plattsburg, Potosi, Putnam County, Raytown, Ritenour, Roosevelt, Roosevelt, Sherwood, Soldan International Studies, Soldan International Studies, South Nodaway, Southwest (Livingston County), Southwest (Livingston County), Southwest (Livingston County), Southwest (Livingston County), The Fulton School at St. Albans, and Willow Springs.
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
Recommend action by school be accepted with reprimand issued and administration acknowledged for self-reporting : ; Aurora - Self-reported a violation of By-Law 3.4 (clerical error on district baseball roster), accepted the school’s actions, no forfeitures required, student was fully eligible; Blair Oaks - Self-reported a violation of MSHSAA Board Policy 24, accepted schools’ actions, no forfeits required, students eligibility to be reinstated, out of season conditioning is for only enrolled students at the school and cannot be sport specific; Clayton - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Fatima - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher may reinstated after sitting out one game; Festus - Self-reported a violation of By-Laws 2.3 and 3.4, accepted school’s actions, school to forfeit any contest ineligible student participated in and return any awards received by the ineligible student. student is ineligible for the fall semester of the 2017-18 school year; Fredericktown - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher may reinstated after sitting out one game Hallsville - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Jamestown - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Liberty North - Self-reported a violation of MSHSAA Board Policy 24, accepted school’s actions, reinstate student athletes and reduce summer contact days for volleyball from 20 to 19; Lee’s Summit West - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, no forfeitures required, student was fully eligible; Liberty North - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Marshall - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher may reinstated after sitting out one game; McCluer - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; McCluer - Self-reported a violation of By-Law 6.1.2, accepted school’s actions, no forfeitures required; Mehlville - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions (except that coach must sit out a contest), contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Neosho - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Odessa - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; O’Hara - Self-reported a violation of By-Laws 2.2.2 and 2.2.5, accepted school’s actions, school to forfeit all races involving ineligible athlete, student must sit out three events once all conditions are met from the court to make up for the three events she participated in while ineligible; Ozark - Self-reported violations of By-Laws 2.3 and 3.4, accepted schools actions, school to forfeit all matches competed in by the ineligible wrestlers, academically ineligible student must sit out equal number of matches he wrestled in while ineligible once he regains his academic eligibility; Parkview - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Parkview - Self-reported a violation of By-Law 3.14.2, accepted school’s actions, no forfeitures required, coach to be reinstated after sitting out the first contest of 2017-18 and missing two contact days during the summer of 2017, students’ eligibility to be reinstated. Parkway West - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Platte County - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Raymore-Peculiar - Self-reported violations of By-Laws 2.2.2 and 2.2.5, accepted school’s actions to remove the student from competition for remainder of his high school career. school is to forfeit all games played by ineligible student, accepted that the schools has addressed the father, an administrator in the district, as a personnel issue; Rockhurst - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Seckman - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Smith-Cotton - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; University Academy - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be
General Consent
Page 2
reinstated after sitting out one game; Webb City - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game; Webster Groves - Self-reported a violation of By-Law 3.1, accepted school’s actions, no forfeitures required by the school; William Chrisman - Self-reported a violation of the NFHS Baseball Rule Book Pitch Count, accepted school’s actions, contest in which the rule was violated is to be forfeited, pitcher is to be reinstated, coach to be reinstated after sitting out one game.
Recommend action by school be accepted and administration acknowledged for self-reporting with no further action - Ozark - Self-reported a student ethics violation, accepted the school’s actions, no forfeitures required; Parkview - Self-reported a violation of By-Law 3.13.2, accepted the school’s actions, no forfeitures required, student’s eligibility to be reinstated after sitting out one contest.