MSHSAA BOARD OF DIRECTORS
NOVEMBER 29, 2018
FINAL AGENDA
MSHSAA Office
* * THURSDAY - 8:30 a.m. * *
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the Executive Director of the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A = Action R = Report I = Information T = Table D = Discussion
ACTION TO AMEND AGENDA IF NECESSARY
End of Business- Closed Session - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo. and Matters involving hiring, firing, disciplining or promotion of MSHSAA employees where personal information about an employee may be discussed or recorded. Section 610.021(3) R.S.Mo.
A. MINUTES:
A - 1. a. Minutes of the MSHSAA Board of Directors - September 12, 2018
b. Minutes of the MSHSAA Appeals Committee Telephone Conference Call - October 4, 2018
c. Minutes of the MSHSAA Appeals Committee - November 13-14, 2018
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i):
3. Transfer Hardship Applications (By-Law 3.10.4.h):
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
B. UNFINISHED BUSINESS:
(None)
C. NEW BUSINESS:
1. Association Financial Reports and Other Business Matters - Urhahn/Long
A - a. Financial Statements
A - 2. Advisory Committees –a) Athletic Directors Advisory – Urhahn/Garner; b) Cross Country – Maurer; c) Public /Nonpublic - Urhahn/Maurer; d) Baseball – Mazzocco; e) Softball - Mazzocco; f) Spirit – Davis; g) Sportsmanship - Mazzocco; h) Tennis – Seifert; i) Volleyball – Davis
A - 3. Approval of Area Meeting Items - Urhahn
A - 4. Schools not attending a required administrators rules meeting - Urhahn
D - 5. Certification of Petitions – Urhahn (None in 2018)
A - 6. Schools failing to submit the required officials ratings for fall sports - Seifert
A - 7. Schools Dropping Post Season - Urhahn
A - 8. Richland High School Request for Esports - Urhahn
A - 9. Clayton High School Request for Evaluating Co-op Qualifications - Urhahn
A - 10. Membership Request - KIPP St. Louis Charter High School - Urhahn
A - 11. State Volleyball Format - Davis/Urhahn
A - 12. Cross Country Entry - Maurer/Urhahn
A - 13. Schools Removing Teams - Urhahn
14. Championship Venue RFP Results:
A - a. Golf - Stahl/Urhahn/Long
A - b. Soccer - Garner/Urhahn/Long
A - c. Softball - Mazzocco/Urhahn/Long
D - d. Baseball - Mazzocco/Urhahn/Long
A - 15. Fights - Urhahn
D. INFORMATIONAL MATERIALS AND DISCUSSION ITEMS:
I - 1. Miscellaneous Newspaper Articles and Informational Materials
A - 2. Response Form for State Wrestling Championships Lodging and Passes
E. HEARINGS AND PRESENTATIONS:
*Thursday, Documentation Appeal A– St. Charles High School - Hardship Transfer
*Thursday, Documentation Appeal B– St. Mary’s (St. Louis) High School - Hardship Transfer
*Thursday, 8:30 a.m. – St. Francis Borgia High School - Hardship Transfer
*Thursday, 9:00 a.m. – Clayton High School - Appeal for Lesser Penalty for a violation of By-Law 3.18.4
*Thursday, 11:00 a.m. – Mansfield High School - Hardship Transfer
*Thursday, 11:30 a.m. – Jackson High School - Hardship Transfer
* Closed Session - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
** Denotes sending school
FUTURE DATES OF BOARD OF DIRECTORS MEETINGS
January 23-24, 2019
March 7, 2019
April 5-6, 2019
June 12, 2019
National Federation Summer Meeting--
June 28-July 2, 2019 - Indianapolis, IN
MISSOURI STATE HIGH SCHOOL ACTIVITIES ASSOCIATION
BOARD OF DIRECTORS AGENDA
November 29, 2018
MSHSAA OFFICE
Notice of closed meeting, closed record and closed vote
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the Executive Director of the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A closed meeting of the MSHSAA Board of Directors will be held at the location date and times listed below.
Location: MSHSAA Board Meeting Date: November 29, 2018
1 N. Keene Street Time(s): 8:30, 9:00, 11:00, and 11:30 a.m.,
Columbia, MO 65201 and End of Business Session
1. (November 29, 2018 -End of Business Session) - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
2. (November 29, 2018 - End of Business Session) - Matters involving hiring, firing, disciplining or promotion of MSHSAA employees where personal information about an employee may be discussed or recorded. Section 610.021(3) R.S.Mo.
2. (November 29, 2018 - 8:30, 9:00, 11:00, 11:30 a.m.) Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to the affirmative vote of the MSHSAA Board of Directors with the vote of each member individually taken by roll call in public session, and the vote having been announced publicly, the meeting on the date and at the time and place aforesaid shall be closed, and the record thereof closed, and the vote at such meeting closed.
Representatives of the news media may obtain copies of this notice by contacting Kerwin Urhahn, 1 N. Keene St., Columbia, MO 65201 or 573-875-4880.
GENERAL CONSENT ITEMS
Final Agenda
November 29, 2018
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Affton, Arcadia Valley, Arcadia Valley, Barat Academy, Bernard C. Campbell, Bishop DuBourg, Bishop LeBlond, Blue Springs South, Branson, Calvary Lutheran, Calvary Lutheran, Canton, Cardinal Ritter, Cardinal Ritter, Cardinal Ritter, Carnahan, Carrollton, Central (Cape Girardeau), Central (Park Hills), Central (Springfield), Central (Springfield), Central (St. Joseph), Centralia, Cherokee MS, Chillicothe, Christian Brothers College, College Heights Christian, Crystal City, Crystal City, Crystal City, DeKalb, Excelsior Springs, Exeter, Exeter, Exeter, Exeter, Fair Grove, Fair Grove, Fort Osage, Fort Osage, Fort Osage, Fox, Frontier STEM, Frontier STEM, Ft. Zumwalt East, Guadalupe Centers Charter, Herculaneum, Herculaneum, Hillcrest, Hillcrest, Hillsboro, Hillsboro, Hillsboro, Hogan Prep Academy Charter, Jefferson City, Jefferson City, Kearney, Kennett, Koshkonong, Ladue Horton Watkins, Lee's Summit, Lee's Summit North, Linn, Lutheran North, Lutheran North, Lutheran South, Lutheran South, Lutheran South, Lutheran South, Lutheran South, Lutheran St. Charles, Lutheran St. Charles, Macks Creek, Marion C. Early, Mark Twain, McAuley Catholic, McCluer North, Mehlville, MICDS, MICDS, MICDS, Missouri Military Academy, Montgomery County, Moreland Ridge, Nerinx Hall, Nixa, North Callaway, North Platte, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, Northwestern (Mendon), Northwestern (Mendon), Notre Dame (St. Louis), Osborn, Ozark, Parkview, Parkway Central, Parkway North, Parkway South, Perryville, Pershing MS, Platte County, Platte County, Pleasant View MS, Prairie Home, Raytown, Raytown, Raytown South, Reeds Spring, Rock Bridge, Rockwood Summit, Rosati-Kain, Sheldon, Smith-Cotton, Smith-Cotton, Smith-Cotton, Smithton, Soldan International Studies, Soldan International Studies, Soldan International Studies, St. Charles, St. Dominic, St. Louis University, St. Mary's (St. Louis), St. Paul Lutheran (Concordia), Staley, Staley, Summit Christian Academy, Summit Christian Academy, Summit Christian Academy, The Fulton School at St. Albans, Trinity Catholic, Truman, Truman, Truman, Visitation Academy, Visitation Academy, Visitation Academy, Warrenton, and Westport MS.
3. Transfer Hardship Applications (By-Law 3.10.4.h) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Barstow, Belton, Bishop DuBourg, Bismarck, Blue Springs, Blue Springs, Blue Springs, Blue Springs, Blue Springs South, Bowling Green, Branson, Branson, Brentwood, Brookfield, Brunswick, Brunswick, Butler, Cabool Junior, Cameron, Cameron, Cardinal Ritter, Cardinal Ritter, Carl Junction, Central (Cape Girardeau), Central (Cape Girardeau), Central (Park Hills), Central (Springfield), Central (Springfield), Central (Springfield), Central (Springfield), Central (Springfield), Central (Springfield), Central (Springfield), Central (St. Joseph), Central Academy, Central Academy, Cherokee MS, Chester Boren, Chillicothe, Christian Brothers College, Clarkton, Clarkton, Cleveland NJROTC, Climax Springs, Clinton, Clopton, Concordia, Concordia, Confluence Prep Academy Charter, Confluence Prep Academy Charter, Confluence Prep Academy Charter, Crane, Crystal City, Crystal City, DeKalb, Delta, DeSmet, DeSoto, East (Joplin), East (Kansas City), East (Kansas City), East Buchanan, Eldon, Elsberry, Excelsior Springs, Exeter, Fair Play, Festus, Forsyth, Forsyth, Forsyth, Fort Osage, Francis Howell, Francis Howell Central, Francis Howell North, Ft. Zumwalt East, Ft. Zumwalt North, Ft. Zumwalt South, Ft. Zumwalt West, Ft. Zumwalt West, Gainesville, Gainesville, Galena, Galena, Gallatin, Gateway, Gilman City, Glendale, Glendale, Glendale, Glendale, Gloria Deo Academy, Grain Valley, Grain Valley, Green Ridge, Greenville, Greenwood, Hancock, Hannibal, Hannibal, Hannibal, Hazelwood Central, Hazelwood Central, Hazelwood East, Hazelwood East, Hazelwood West, Herculaneum, Hermann, Hickman, Hickman, Hickman, Hickman, Hickman, Hickman, Hickman, Hillsboro, Hogan Prep Academy Charter, Holden, Holt, Holt, Jarrett MS, Jarrett MS, Jarrett MS, Jarrett MS, Jefferson (Festus), Jefferson (Festus), Jefferson City, Jefferson City, Joplin, Joplin, Kearney, Kelly, King City, King City, King City, La Monte, Ladue Horton Watkins, Lakeland, Laquey, Laquey, Lathrop, Lee's Summit, Lee's Summit, Lee's Summit, Lee's Summit, Lee's Summit, Leeton, Lexington, Liberty (Wentzville), Liberty North, Lincoln, Lincoln College Prep, Linn County, Louisiana, Lutheran North, Lutheran North, Lutheran North, Lutheran South, Lutheran St. Charles, Lutheran St. Charles, Macks Creek, Maplewood-Richmond Hts., Marceline, Marionville, Mark Twain, Mark Twain, Mark Twain, Marquette, Marquette, Marquette, Marshall, Marshall, Marshall, Marshall, Marshfield Junior, Maryville, Maryville, Maysville, McAuley Catholic, McCluer, McCluer, McCluer South-Berkeley, McCluer South-Berkeley, Meadow Heights, Meadow Heights, Mehlville, Metro, Mexico, Miami, Milan, Miller Career Academy, Miller Career Academy, Moberly, Monett, Monett, Montgomery County, Montgomery County, Montgomery County, Mound City, Mountain Grove, Mt. Vernon, Neosho, Nevada, New Covenant Academy, New Covenant Academy, New Haven, Newburg, Newtown-Harris, Newtown-Harris, Niangua, Niangua, Normandy Collaborative, Normandy Collaborative, Normandy Collaborative, Normandy Collaborative, Normandy Collaborative, Normandy Collaborative, Normandy Collaborative, Normandy Collaborative, North Callaway, North County Middle, North Kansas City, North Shelby, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, Northeast Vernon County, Northwest (Cedar Hill), Northwest (Cedar Hill), Northwestern (Mendon), Notre Dame de Sion, Oak Grove, Oak Park, Osage, Osage, Osborn, Osceola, Otterville, Our Lady of Lourdes Interparish School, Ozark, Ozark Junior, Park Hill, Park Hill South, Parkview, Parkway North, Parkway North, Parkway North, Parkway South, Penney, Pershing MS, Pershing MS, Pershing MS, Pershing MS, Pershing MS, Pershing MS, Phelps County, Plattsburg, Plattsburg, Plattsburg, Pleasant Lea, Poplar Bluff Junior, Portageville, Potosi, Putnam County, Puxico, Raytown, Raytown, Raytown, Raytown South, Raytown South, Raytown South, Raytown South, Reeds Spring, Reeds Spring, Rich Hill, Rich Hill, Richland (Essex), Richmond, Risco, Ritenour, Ritenour, Ritenour, Rock Bridge, Rolla, Roosevelt, Roosevelt, Roosevelt, Ruskin, Ruskin, Savannah, Scott City, Scott County Central, Scott County Central, Seneca, Seymour, Seymour, Sherwood, Sherwood, Sikeston, Smith-Cotton, Smith-Cotton, Smithville, Soldan International Studies, Soldan International Studies, Soldan International Studies, South Callaway, South Callaway, South Harrison, South Holt, South Nodaway, South Nodaway, South Nodaway, South Shelby, Southeast, Southeast, Southland, Southwest (Washburn), Spokane, St. Charles West, St. Clair, St. Dominic, St. Mary's (St. Louis), St. Mary's (St. Louis), St. Mary's (St. Louis), Staley, Staley, Staley, Stewartsville, Stewartsville, Stoutland, Strafford, Sullivan, Sullivan, Sullivan, Tarkio, The Fulton School at St. Albans, Thomas Jefferson Independent, Tipton, Tri-County, Tri-County, Tri-County, Tri-County, Truman, Truman, Truman, TS Hill M.S., Twin Rivers, Twin Rivers, Union, University Academy Charter, Van Buren, Vashon, Viburnum, Warrenton, Warrenton, Warsaw, Washington, Weaubleau, Weaubleau, Weaubleau, Wellington-Napoleon, West Middle, Westran, Whitfield, Willard, William Chrisman, William Matthew Middle, William Matthew Middle, Willow Springs, Woodland, Woodland, and Wright City.
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
Recommend action by school be accepted with reprimand issued and administration acknowledged for self-reporting – Battle - Self-reported a violation of By-Laws 2.3 and 3.4, accepted school’s actions, forfeit games where violations occurred, reinstate student after he regains eligibility and sits out six games to equal what he played while ineligible; California - Self-reported a violation of By-Law 3.14.6.d, accepted school’s actions, no forfeitures required, school to put a new plan in place for summer participation, to contact Greg Stahl in MSHSAA office if any guidance is necessary; Cameron - Self-reported a violation of By-Law 3.23.1.b, accepted school’s actions, school to forfeit any contest where a violation occurred, reinstate students and allow four quarters a week for the remainder of the season, reinstate coach after suspension has been served; Central (St. Joseph) - Self-reported a violation of By-Laws 3.1.4 and 3.1.8, no forfeitures are required, the coach will be eligible to serve as an assistant coach once Coaching Fundamentals have been completed; Chilhowee - Self-reported a violation of By-Law 3.1.2, accepted school’s actions, no forfeitures required by the school; Clayton - Self-reported a violation of By-Law 3.18.4, accepted school’s actions, school to forfeit the contest where the violation occurred, can appeal to the Board for lesser penalty, accept the school playing one less regular season contest and reinstate the team and school into post season; Fair Play - Self-reported a violation of By-Laws 3.1.8 and 3.1.4, accepted school’s actions, no forfeitures required, coach is now eligible after completing requirements; Ft. Zumwalt North - Self-reported a violation of By-Law 3.23.1, accepted school’s actions, school to forfeit contest where violation occurred, student can only play in six minus the number of quarters of violation in this football week; Higbee - Self-reported a violation of the Baseball Manual Pitch Count, accepted school’s actions, to forfeit contest in which violation occurred, reinstate coach responsible for violation after sitting out next contest; Jasper - Self-reported a violation of By-Law 4.1.6, accepted the school’s actions, no forfeitures required, all students to have eligibility reinstated; Licking - Self-reported a violation of By-Law 3.2.1, accepted school’s actions, school to forfeit contest where violation occurred, student to be reinstated to full eligibility, coach to be reinstated after sitting out one contest; MICDS - Self-reported a violation of By-Laws 3.10.4 and 3.4, accepted school’s actions, no forfeitures required, retroactively eligible, student is fully eligible in soccer, only restricted in golf; Parkview - Self-reported a violation of By-Laws 3.4 and 3.1, accepted school’s actions, school to forfeit contest where violation occurred, reinstate student after regaining eligibility and sitting out one contest, the coach may be reinstated after sitting out one contest; Parkway South - Self-reported a violation of By-Law 3.23.1, accepted school’s actions, to forfeit contest where violation occurred, reinstate student’s eligibility and restrict to four quarters in this football week, reinstate coach after he sits out one contest; Pleasant Hope - Self-reported a violation of By-Law 3.9, accepted school’s actions, no forfeitures required since contests were lost, to reinstate student once he has completed 14 days of conditioning and has set out one contest; Richmond - Self-reported a violation of By-Laws 2.3 and 3.4, accepted school’s actions, denied lesser penalty that forfeiture of contests where the violations occurred, students must sit out three contests once they gain their academic eligibility, can appeal to Board for lesser penalty; St. Joseph’s Academy - Self-reported a violation of By-Law 3.14, accepted school’s actions, no forfeitures required, student’s eligibility to be reinstated retroactively with no further eligibility constraints, accept action of removal of assistant coach; St. Joseph Christian - Self-reported a violation of By-Law 3.1.4, accepted school’s actions, no forfeitures required, coach to be suspended for the first two games of the 2018-19 basketball season if coach is approved; Ste. Genevieve - Self-reported a violation of By-Law 3.15.3, accepted school’s actions, no forfeitures required, students’ full eligibility to be reinstated - not required to miss any spring practices, actions against coach by the school are accepted, school to educate parents and students on summer contact by-law; Salem - Self-reported a violation of By-Law 3.12.2, school to put steps in place to ensure a violation of this nature does not occur in the future (Read By-Law 3.12.2), no forfeitures are required, students eligibility to be reinstated; Trinity Catholic - Self-reported a violation of By-Law 2.6, accepted school’s actions, no forfeitures required, students that received invitations should have eligibility reinstated; Valle Catholic - Self-reported a violation of By-Law 3.13.1.c, accepted school’s actions, no forfeitures required, reinstate students and coaches’ eligibility to participate after sitting out one day; Van-Far - Self-reported a violation of MSHSAA Board Policy (Public Comments Against Officials), accepted school’s actions, no forfeitures required, coach may be reinstated; West Platte - Self-reported a violation of By-Law 3.23.1.b, accepted school’s actions, school to forfeit contest where violation occurred, students are only eligible to play in six minus the number of quarters they exceeded the weekly regulation, so if they exceeded by two quarters they can only play four quarters this week; Westminster Christian - Self-reported a violation of By-Law 3.25.1.b, accepted school’s actions, school to forfeit contest in which violation occurred, student only has three sets available for the next contest; Winnetonka - Self-reported a violation of By-Law 3.25.1, accepted school’s actions, school to forfeit contest where violation occurred, student can play in only three sets at the next contest, not four sets.
Recommend action by school be accepted and administration acknowledged for self-reporting with no further action – Cabool - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls volleyball athlete was eligible for competition but her name was omitted from the roster, no forfeitures are required, student has been added to the roster; Cardinal Ritter - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls volleyball athlete was eligible for competition but her name was omitted from the roster, no forfeitures are required, student has been added to the roster; Christian - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the football athlete was eligible for competition but his name was omitted from the roster, no forfeitures are required, student has been added to the roster; Eminence - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls cross country team was eligible for competition but their names were omitted from the roster, no forfeitures are required, students have been added to the roster; Lafayette (St. Joseph) - Self-reported a violation of By-Law 2.2.5, accepted school’s actions, no forfeitures required, student ineligible for 365 days, may request eligibility through school on January 3, 2019 if he meets all requirements put in place by the school and the courts; Marquette - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls cross country team members were eligible for competition but the names were not saved when exiting the roster, no forfeitures are required, students have been added to the roster; Northwest (Cedar Hill) - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls softball athlete was eligible for competition but her name was omitted from the roster, no forfeitures are required, student has been added to the roster; Oak Ridge - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls volleyball athlete was eligible for competition but her name was omitted from the roster, no forfeitures are required, student has been added to the roster; Palmyra - Self-reported a violation of By-Law 2.2.2 and 2.2.5, accepted school’s actions, school to forfeit the contest played by the ineligible player, student is ineligible for 365 days and will regain eligibility on August 31, 2019; Purdy - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the boys cross country athlete was eligible for competition but his name was omitted from the roster, no forfeitures are required, student has been added to the roster; St. Francis Borgia - Self-reported a violation of By-Laws 2.2.2 and 2.2.5, accepted school’s actions, no forfeitures required, student ineligible for 365 days for knowledge of the rule and not reporting the violation; Salem - Self-reported a violation of By-Law 3.13.2, accepted school’s actions, no forfeitures required, 17 students to be reinstated, two adult non-coaching individuals to have school consequences enforced on them; Skyline - Self-reported a violation of By-Laws 2.2.2 and 2.2.5, accepted school’s actions, no forfeitures required, student’s eligibility to be reinstated after sitting out eight football games next year; Waynesville - Self-reported a violation of By-Law 3.4 (clerical error), accepted the school’s actions, the girls cross country athlete was eligible for competition but her name was omitted from the roster, no forfeitures are required, student has been added to the roster.